Enjoy your home

Homeowners associations (HOAs) are organizations which deal with the upkeep of a neighborhood's common areas and establish standards of acceptable behavior for a community. Most HOAs are run by a board, which is typically made up of volunteers elected by their fellow owners. The board may have officers, with the most common roles being president, co-president, vice president, secretary, and treasurer in addition to the Architectural Control Committee (ACC). HOA board meetings typically follow formal rules and set agendas. Some matters may need a vote by all the HOA members to decide, while others only require a vote of the Board of Directors. 

Monthly HOA payments are due the first of each month. If received after the 15th of the month, you will be assessed a $15.00 late fee. There are two ways HOA dues can be paid; using Bill Pay (through your banking institution) or Check/Money Order. Remember to include your address, lot number, and coupon (if mailing money order/check). 

Mail

Monthly HOA dues can be paid via postal mail. When mailing your HOA dues, please include the coupon for the month you are paying. If paying for more than one month at a time, please include each month’s payment coupon. You need to allow ample time when mailing payments to ensure your HOA dues reach the treasurer before the due date. Please be advised that bounced checks will incur a fee of $50.00. Payments should be mailed to:

Maple Pointe Homeowners Association
P.O. Box 955
Manassas, VA 20113

Please Note: Checks/Money Orders must be made payable to “Maple Pointe HOA”. Payments must reference the lot number, month of payment, and payment coupon to ensure HOA dues are properly recorded. 

Online Bill Pay

Homeowners can pay monthly HOA dues using their banking institution’s bill pay option. When creating a payment account with the bank, please include Lot/Parking Space Number. Please use the below address for banks to mail payments:

Maple Pointe Homeowners Association
P.O. Box 955
Manassas, VA 20113

Please Note: Homeowners must schedule payments well before the due date to allow ample mailing time for electronic payments to be sent to the treasurer. 

Residents can attend the community's monthly HOA meetings where Board Members discuss all community affairs and updates, including all financial matters. Attending HOA meetings allow residents to understand their community and how they can get involved if wanted. 

Most homeowners enjoy the protections that an HOA provides their home and community. Every association is run a little differently, but most of the time, any late payment or violation receives a polite reminder given in person or by mail. Nearly all violations are resolved at this level, but you may receive several warnings before further action is taken. HOAs will outline an escalation process for continued non-payments or violations. Communication is key, and chances are your HOA will work with you to resolve any issue that comes up. In some extreme cases, an HOA may have to take legal action against owners who continue to violate community guidelines and place a lien on their property until any issues are fully resolved.

Governing documents are recorded legal documents set up by the declarant/builder of your community which may include Articles of Incorporation, Declaration of Covenants, Conditions, Restrictions, and Bylaws. These documents help determine the overall structure of your community association and establish obligations and responsibilities of its members and elected Board of Directors.

We have had individuals park in reserved spaces when residents are at work or away from home. Knowing which cars actually park in the community gives the HOA an idea on who belongs and who does not. It also helps that if there is an issue, the community does not have to rush to towing and we can reach out to the owner of the vehicle (if we have the correct contact information).

As towing moves to 24/7, we just want to make sure that while we are trying to get a better handle on the parking situation, we are not inadvertently adding undue fees to homeowners/residents. If someone parks in your reserved spot and it is not your registered vehicle, we can reach out to ensure they are authorized before towing, if needed.

Visitors would not need to register their vehicle if they do not plan to be here for more than 7 days, but they will need a valid visitor permit if parking in a visitor space.

Towable offenses for the Maple Pointe community include:

• Expired/No Tags
• Expired/No Inspection
• Fire/No Parking Zone
• Expired/No Visitor Permit
• Unauthorized Parking in Reserved Spaces

Towing fees are set by Dominion Towing, not the Maple Pointe HOA. The towing fee is $150.00 but the following instances will be in addition to the towing fee:

• Towing After 7:00pm: $30.00
• Towing on Saturday/Sunday: $30.00
• Storage Fee After 24 Hours: $50.00/day
• Admin Fee if Vehicle Left Over 72 Hours: $50.00

Maple Pointe has certain recorded covenants which require its owners to take certain actions to preserve the aesthetic nature and character of the community. These responsibilities can be found in MPHOA Architectural Control Guidelines as well as the Maple Pointe Homeowners Association By-Laws.
 

In our ongoing efforts to meet these obligations and to maintain Maple Pointe’s architectural integrity and overall appearance, exterior inspections of homes are essential.

Changes, improvements, or enhancements to the appearance of your lot or exterior of your home are inspected to ensure compliance with the MPHOA Architectural Control Guidelines. Additionally, properties and improvements are inspected to ensure that they are maintained in good order and repaired in a neat and orderly condition.

Authority for these inspections is found within the Maple Pointe By-Laws, Article VI, Section 9: Enforcement – Right to Remove or Correct Violations.

The Association shall have the further right, through its agents, employees or committees, to enter upon and inspect any Lot at any reasonable time for the purpose of ascertaining whether any violation of the provisions or requirements of this Declaration exists on such Lot; and neither the Association nor any such agent or employee shall be deemed to have committed a trespass or other wrongful act by reason of such entry or inspection.

All inspections are performed by members of the Maple Pointe Homeowners Association. Board members do not typically enter fenced yards or access decks during these inspections unless necessary to view conditions. In accordance with the Association’s enforcement policies, notice will be sent to provide time to correct items noted to be in violation of the Maple Pointe’s governing documents or policies.

Community inspections are conducted during the summer months. However, routine inspections may be conducted throughout the year if warranted.

Maple Pointe has recorded covenants which require its owners to take certain actions to preserve the aesthetic nature and character of the community. One of these required actions is that owners must seek approval from the Architectural Control Committee prior to making exterior modifications.

Most exterior changes or alterations to your home require review and approval by the Architectural Control Committee. To submit a proposed exterior modification to the Covenants Committee for review, an owner must complete the MPHOA Exterior Modification Application. This form is available on the website or requests can be submitted by email.

Maple Pointe’s Architectural Control Guidelines contain specific information on a variety of exterior modifications and owners should familiarize themselves with the guidelines related to their proposed improvement before completing a design review application.

Completed applications may be submitted via email or mailed to P.O. Box 955 Manassas, VA 20113.

Maple Pointe’s Architectural Control Committee members are homeowners that have been appointed by the Board of Directors. The Committee members volunteer their time to review and render decisions on proposed exterior modifications.

A complete application must include detailed information describing the proposed change (typically, plans and specifications including sketches, photos, catalog illustrations, etc. showing the nature, kind, shape, color, dimensions, and materials; and a copy of the survey/plat with the location marked).
 

If you have any questions regarding the required submission or the application process, please contact the Maple Pointe Homeowners Association via email.

Upon receipt of your application, decisions may take up to 30 (thirty) days to receive a decision either via email, if you provided one, or by postal mail. If you need the status of your application prior to receiving our letter, you may submit an email to inquire about your application status.

Yes, the gazebo can be reserved for personal gatherings by Maple Pointe residents.

There is no fee to reserve the gazebo, however, Maple Pointe Homeowners Association asks that you submit a Gazebo Reservation Request Form. 

The gazebo can be rented between the hours of 11:00am to 7:00pm. You are responsible for ensuring that no damage occurs while using the gazebo. All personal items and trash must be removed and the gazebo cleaned at the end of use. 

A resale package may be requested by the seller's agent or the purchaser's agent. The fee for a resale package is $100.00. Requests for resale packages can be sent via email.

Resale Disclosure Packages can be requested via email. Resale disclosures, lender questionnaires, property liens/violations, association governing documents, etc. will be included in the resale package. The cost of the resale package is $100.00 and must be paid before the resale package is sent. Available formats are electronic or hardcopy. Please allow 7-10 business days from the order date to receive the resale package.